Printable baby shower planner

Hosting a baby shower is mostly logistics wearing a party hat. There is a guest list you did not write, a registry you did not build, a venue, a menu, a game or two, and a set of thank-you notes waiting on the other side.

This planner handles the hosting side of it, so the details stay in one place instead of across a group chat, a notes app, and three browser tabs.

What’s inside

• An eight-week timeline working backward from the shower date
• Guest list tracker with addresses, RSVPs, dietary notes, and gifts received
• Budget worksheet, including the awkward part — splitting costs between co-hosts
• Menu and shopping lists, separated into make-ahead and day-of
• Games and activities pages with setup notes and supply lists
• Decor and supply checklist
• Day-of run sheet — arrival, setup, food out, games, gifts, cleanup
• Gift log with a thank-you-note tracking column

Who it’s for

Whoever is hosting: a sister, a best friend, a mother-in-law, a group of coworkers splitting it three ways. It assumes you are not a professional event planner and that you have a job.

Formats and printing

Four files — US Letter and A4, each standard and fillable. The gift log and the day-of run sheet are the two worth printing; everything else works fine on a screen.

Pairs with

If you are hosting for someone in their first pregnancy, the pregnancy journal planner makes a good addition to the gift table.